Guard Tour System helps companies and organizations to organize, log and execute Guard Tours and Patrols of their assets ensuring that the officers will accomplish their tasks at specified time and within the predefined time interval.
There are a wide variety of Guard Tour Systems, which can be divided in two major categories: Wand Guard Tour Systems based on handheld devices and Cloud Guard Tour Systems based on modern mobile and cloud technology.
Guard Tour Systems provide a means to check and record the time that a Guard executes his Guard Tour.
Check points are placed in certain points either on buildings or on other locations of a site or remote area and help the managing staff to identify each different location and each portion of a specific territory.
The implementation of a Guard Tour System will help companies to monitor their security officers on compliance of assigned Patrol and safeguard their assets more effectively.
Traditional Paper forms that a Guard would carry on his Patrol and tick mark when he passes a check point and then compile them into reports. This is huge drain on time. Material and prone to errors. A Guard Patrol system automates the process and there are no paper forms, reports are available instantaneously.
Data to evaluate processes, take decisions, visualize problems and suggest solutions will be readily available on the Guard Patrol System. Gathering and analyzing data and utilizing it to afford solutions and manage workflow is the need of the hour for Any Company or Organization - Guard Patrol System is the solution.
It is impossible to keep thorough recordings of any work process without using computer based system which automates procedures and eliminates paperwork. Even if there are strict guidelines in the delivery and conduct of reports and other necessary documents, there is no a reliable way to track and manage the whole procedure without losing information or valuable time.
- Which was the exact time a Guard executed the Guard Tour?
- How many check points were missed and for which reason?
- Are there any missed inspections that are not mentioned on the paper reports?
- Which are the exact time intervals a security officer accomplished the check points scans?
- Are the reports delivered in the predefined time?
- How will a scheduled Guard Tour will be supervised without reliability issues arise?
- How easy would it be to search for guard tours and patrols executed six months ago?
- What if there is a device (e.g. hard drives, USB sticks) damage or archive loss?
All of the above provoke trouble. It is obvious that there cannot be a trace of accountability. Even if there is some, the data acquired is totally non- reliable, and you need so much time to index, record, log and search for documents and reports.
One of the most challenging parameters in any solution is to enable real-time actions for both administrators and users. Guard Tour Systems could not be an exception. The most attractive part of a Smart Guard Tour System is to achieve territorial management and Guard Monitoring in Real-Time.
Getting back to the past, it was inevitable to track guard's activities or conduct patrolling reports in real-time. The officers recorded their activities in a booklet and were informing the center either by sending fax, e-mails or going back to the office to inform about their notes.
However, even up-to-date Guard Tour Systems based on rugged devices (wand or rod systems) cannot bear real-time data delivery too. In this case, the officer has two options:
He will record actions via the rugged device, which carries a flash stick and will send later the flash stick to the Monitoring center so as to gather and evaluate the recorded data, or
Someone will visit the site where the wand will be stored and will download the data to a storage device (e.g. flash stick). The next step is to unload the data from the flash stick to a computer for further process and reporting.
Its easy enough to understand that in both cases someone should accomplish the above task almost daily, meaning extra costs in resources as well as data loss danger and need of a specific backup plan. In addition, absence of real time monitoring leads to missed patrols and emerges reliability issues regarding the accurate time officers execute their patrols and if they are within the scheduled time intervals defined by the managing staff.
Internet burst has fortunately changed the way patrols are conducted and dissolves ambiguity, launching Guard Tour Systems based in real time data delivery and acquisition. A Wi-fi or GSM connection allows the instant transmission of incidents report and real-time updates of guards' position, state and activities.